Djénéba TALL

• Email:

  dtall@jigisemejiri.org

The Procurement Specialist is responsible for activities related to procurement. As such, it is responsible for the following specific powers: Set up the procurement function and ensure quality control; Set up the basic procurement instruments (operations manual, directives and contract management documents) in accordance with the requirements of the project execution manual; Establish contract management tools adapted to the needs of the project, including the annual procurement plan and its periodic update; Develop mechanisms for monitoring the execution of contracts; Ensure that procurement procedures are those of the World Bank and in accordance with IDA regulations; Develop the mechanisms, procedures and practices necessary for the integrity of the procurement system, including the classification system. Under the general supervision of the Project Coordinator, the SPM will be responsible for: the implementation of a simple procurement management system including (i) planning of procurement operations, (ii) monitoring of progress, (iii) analysis of differences between achievements and the procurement plan. quality control of the entire acquisition process. More specifically, the SPM will ensure: follow-up with the technical services beneficiaries of the acquisition or the project coordination unit for the preparation and finalization of the terms of reference (TOR), for acquisitions of consultancy services, and of the technical specifications of goods and works ; quality control of tender documents, and requests for proposals (following the models provided by IDA) to be submitted to IDA for non-objection, and ensuring their transmission / sale as appropriate; the launching of calls for tenders (where appropriate for notices of expression of interest or pre-selection), according to the methods agreed in the loan or grant agreements; the quality control of the evaluation reports of the tenders and proposals received, including the opening reports of the tenders, and ensuring the secretariat of the public tender opening sessions; verification that the bid opening and tender evaluation reports are jointly signed by the designated members of these committees; the interlocutor of the donor (IDA) for all questions relating to acquisitions, in particular for all communications related to obtaining non-objections from the donor; quality control of contracts prepared by technical experts, after obtaining IDA's non-objection opinions, and ensuring their signatures by the persons authorized to do so; and designing and implementing a supplier database, and maintaining management statistics that will allow IDA to measure the performance level of the procurement team. He will be responsible for verifying the planning, preparation and consolidation of the procurement plans for consultancy services and goods and works for all components of the project; He will be responsible for drawing up all the activity reports prescribed by the manual of procedures for acquiring the project coordination unit, but also for any other report that the donor IDA may request within the framework of the execution of the project in connection with procurement. It will need to put in place a system of filing procurement files which will include for each contract all documents relating to these contracts including documents relating to payments, in order to allow any subsequent review of IDA. The SPM will provide useful advice to all team members in: the phase of opening tenders, evaluating tenders and proposing the award of the contract; assistance in responding to requests for clarification from bidders; responding to comments from the World Bank; proposals for an alternative solution when a procurement problem cannot be resolved internally; examining all incoming or outgoing correspondence regarding procurement to ensure that the courier has received adequate treatment in full compliance with the rules; and the interpretation of the clauses of the contract in the event of a dispute during its execution. The SPM will sign a performance contract with the project coordination to ensure in due time (i) regular production of updates to the project procurement plan, (iii) the monthly activity report, (ii ) the quality of the acquisition files, including those subject to the Bank's non-objection opinion, and (iv) keeping the acquisition files up to date to serve as a support for post market reviews (PPRs) that the Bank will carry out. The SPM will provide the project coordination unit with a monthly activity report no later than fifteen (15) days after the end of the month to which it relates and a final report at the end of the mandate. The reporting template to be provided will be defined in agreement with IDA and will include, at a minimum, the market information required in the Project Financial Monitoring Report (RSF). INCOMPATIBILITY WITH CERTAIN EXECUTION FUNCTIONS In order to avoid potential situations of conflict of interest which might not allow him to give an objective opinion in the sole interest of the client, the SPM: will not be a member of the Evaluation Commission to which he provides useful advice for compliance with the rules; it could, however, provide the secretariat for the Contracts Commission, an internal control body; shall not participate in the execution of the contract, in particular the receipt of quality or quantity and the payment; should not be in the position of material accounting manager.